{"id":1488,"date":"2021-05-25T15:01:42","date_gmt":"2021-05-25T15:01:42","guid":{"rendered":"http:\/\/blogs.sussex.ac.uk\/its\/?p=1488"},"modified":"2021-05-25T15:01:45","modified_gmt":"2021-05-25T15:01:45","slug":"favourite-five-time-saving-tips-in-outlook","status":"publish","type":"post","link":"https:\/\/blogs.sussex.ac.uk\/its\/2021\/05\/favourite-five-time-saving-tips-in-outlook\/","title":{"rendered":"Favourite Five Time Saving Tips in Outlook"},"content":{"rendered":"\n

I’d like to share some less obvious features in Outlook which I use daily and belong in my Outlook Favourite Five.<\/p>\n\n\n\n

Resend <\/a><\/strong>– allows me to open an old email, make changes to the text or addressees and then send. So much quicker than cut and paste.<\/p>\n\n\n\n

Where I want to repeat certain steps Quick Steps<\/a><\/strong> lets me automate that so that a single click actions a task. I have set up several to tidy emails into various folders<\/p>\n\n\n\n

I need to monitor a couple of email accounts and need to access particular folders frequently. By putting those folders into my Favourites<\/strong> <\/a>I can easily see new emails, quickly jump to folders in high use or drag emails to common folders.<\/p>\n\n\n\n

Switching between email and my diary can have a delay. If I Right click on Calendar<\/strong><\/a> and choose Open in New Window I can swap between email and calendar without waiting for calendars to load. <\/p>\n\n\n\n

And finally, when I use search I often need to use the Search options<\/a><\/strong> to expand or narrow the folders and mailboxes that are searched. Use the drop down arrow to the right of the search box and then set the Search in<\/strong> to the most appropriate for this search location. See the images below for more information. <\/p>\n\n\n\n