PowerPoint live subtitles – it can even translate!

PowerPoint in Microsoft 365 has live subtitles built in. Use when you are sharing a presentation so everyone can enjoy it. Brilliant for when your audience are struggling to hear, have no headphones or have noisy neighbours!

Choose where they appear on the screen. You can even set the subtitles to appear in a different language than you are speaking! Voila!

You will find the Always Use Subtitles option on the Slide Show ribbon.

Information available from Microsoft or watch a course on LinkedIn Learning.

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Speedily turn your phone into a scanner using Microsoft Lens

Have you joined the people who have discovered Microsoft Lens? Now it’s improved! Snap the whiteboard, page of a book or magazine, text on a screen, document or even handwritten notes with your phone camera, choose what file type you want and voila. It’s just like having a scanner built into your phone. Why retype when you can simply take the photo. Save it to your Office Lens folder on OneDrive and you can access from anywhere. Give it a go, download the app today.

More information: Lens for Android / Lens for iPhone

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New PowerPoint Presenting options in MS Teams

Microsoft have enhanced the way PowerPoint presentations can be run in MS Teams. For the full information visit their page Share PowerPoint slides in a Teams meeting. By default, you’ll see the presenter view: your presentation notes to the right of the slide you’re currently presenting, and a thumbnail strip of slides along the bottom.


https://support.microsoft.com/en-us/office/share-powerpoint-slides-in-a-teams-meeting-fc5a5394-2159-419c-bc59-1f64c1f4e470
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Why you should make time every week for LinkedIn Learning

LinkedIn has insights that nobody else has; after all, people around the world use LinkedIn to promote their skills and land their next job every day.

Because of the data they have, LinkedIn can see trends in industries and they know where the big skill gaps are.  They regularly share these insights through the LinkedIn blog.

All of this means that LinkedIn Learning is so much more than just a set of random training courses.  It can give your career a massive boost, it can give you unrivalled insights into your chosen industry, and it can help you develop professionally and personally.  It could be a tremendous asset in growing your skills and taking the next step in your career.

As you probably know, it’s available to all students and staff at Sussex.

Here are some reasons you should make time in your week, every week, to complete courses in LinkedIn Learning.

  • Real-world expertise: the courses are generated and delivered by real-world industry leaders.  Many of them are extremely cheesy American tutors, but they often talk a lot of sense!
  • Trends: the website is constantly being updated to align with industry trends, covering emerging technologies and ideas, or clear gaps in the job market.
  • Professionalism: you want to make a good impression when you first enter a workplace, but how should you prepare?  What are the most important skills for working with a team and hitting the ground running?  What inter-personal and organisational skills do employers value the most?  LinkedIn Learning has courses to help you.
    Try searching for time management, teamwork or developing your emotional intelligence.
  • Upskilling: you never know what new skills might help you to land a new role. These might be professional or IT skills, people skills or even interested hobbies that make you stand out from the crowd.
  • LinkedIn integration: Whenever you complete a course on LinkedIn Learning, you can add a new badge to your public LinkedIn profile.  They sit alongside your life experience and academic qualifications, so that your good profile can become an outstanding profile. It shows your willingness to learn and the extra skills you have picked up along with way.
  • Personalisation: the more you use it, the more useful it’ll become. A bit like Spotify or Netflix, Linkedin Learning will suggest courses based on your activity and interests and make tailored recommendations for courses.  It also draws on your personal LinkedIn profile, so it is tailored to suit you interests and current expertise.
Your LinkedIn Learning homepage will be customised to your needs and interests
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Live Webinars available from IT Services

Dates and bookings www.sussex.ac.uk/its/training

IT Services run a range of short, targeted webinars to help with common tasks and provide timesaving tips. Subjects include How to Create a Table of Contents in Word, Excel Beginners, Managing Data Lists and Introduction to Functions, Microsoft Teams Meeting Tips and more. Join a live session where you can ask questions or watch one of the online recordings on our Canvas web site. Book via the IT Services Training page or Sussex Direct.

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Must knows for people using PowerPoint in an interview or assessment?

PowerPoint Tips

Take the pressure out of presenting with these Microsoft PowerPoint tips

Need to return to a slide? Don’t panic jump directly to a slide by typing the slide number and press return

Need to see all your slides at once? Use the minus / hyphen key to go to See All Slides then click on the one you need

Something looks too small on screen? Use the plus sign to enlarge the screen, then use the mouse to drag the image

Keep the confidence? Join the meeting on a second device so you see what you are presenting, maybe your phone

This short LinkedIn Learning video (Deliver the Presentation) has loads of other great tips when presenting and is available to all Sussex students and staff.

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Microsoft Teams navigation just got better

The navigation arrows in the top left of the Teams window have now been enhanced to show your page history when you hover over the arrows. Save time and jump back to recent pages.

Microsoft Teams back button shows history of visited pages
Hover over Microsoft Teams Back and forward button to view your the history of you recently visited pages
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How to share code files or large files

Often files are too large for an email attachment or if they are code an email service will reject them due to security risks. If you need to share large files or code files IT Services recommend that you use OneDrive. With your University of Sussex account you have loads of free storage (http://www.sussex.ac.uk/its/onedrive).

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Take a break and let the Outlook app do the talking

Try these tips to reduce your eyestrain and let the Microsoft Outlook App play your emails for you and then tell it to flag it, delete or save. Just one of the great tips from the Microsoft UK Accessibility Champions Tips and Tricks page which has other tips such as using the Teams Quiet Hours feature so you can make sure your downtime isn’t interrupted

https://www.microsoft.com/en-gb/business/accessibility/tips-tricks/
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Microsoft Teams Meeting Security Tips

While you know that your Microsoft Teams meeting security is already restricted to just the people in the Team or those you specifically invite there are a few extra steps you can take to maximise control of your virtual meeting room.

Use the Teams Meeting Options to add a Meeting lobby where attendees wait until they are approved by the meeting presenter. Limit who can record the meeting or share their screen and content by setting Who can present? to Only Me.

The Meeting Options link can be found at the bottom of your meeting invite for meetings booked within Teams or via the Outlook plugin. Further details are can be found on the Microsoft Roles in a Teams Meeting page.

Teams Meeting options maximises the control of your virtual meeting room
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