How to share code files or large files

Often files are too large for an email attachment or if they are code an email service will reject them due to security risks. If you need to share large files or code files IT Services recommend that you use OneDrive. With your University of Sussex account you have loads of free storage (

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Take a break and let the Outlook app do the talking

Try these tips to reduce your eyestrain and let the Microsoft Outlook App play your emails for you and then tell it to flag it, delete or save. Just one of the great tips from the Microsoft UK Accessibility Champions Tips and Tricks page which has other tips such as using the Teams Quiet Hours feature so you can make sure your downtime isn’t interrupted
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Microsoft Teams Meeting Security Tips

While you know that your Microsoft Teams meeting security is already restricted to just the people in the Team or those you specifically invite there are a few extra steps you can take to maximise control of your virtual meeting room.

Use the Teams Meeting Options to add a Meeting lobby where attendees wait until they are approved by the meeting presenter. Limit who can record the meeting or share their screen and content by setting Who can present? to Only Me.

The Meeting Options link can be found at the bottom of your meeting invite for meetings booked within Teams or via the Outlook plugin. Further details are can be found on the Microsoft Roles in a Teams Meeting page.

Teams Meeting options maximises the control of your virtual meeting room
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Live Webinars – new dates and courses released

The latest set of dates for the IT Services live webinars is now accepting bookings. Visit the IT Services training page for more information. Webinars are also available on demand.

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Love Windows 10 Task View

If you haven’t already found it then give the Windows 10 Task View a look. Super quick to switch between all your open tasks, including people talking in a meeting, and then scroll down to see all the recent files. It remembers what you’ve edited for the last month across all applications!

There is also the facility to have different virtual desktops so you can have a different desktop for different work tasks or maybe create a work and personal desktop. More information on the Microsoft page for using multiple desktops

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Need to use Outlook to Book a Zoom Meeting on behalf of a colleague?

There may be times when you need to use your Outlook calendar to create a Zoom meeting on behalf of a colleague. While you want to create and manage the invitations, they will be the Zoom Meeting Host. Watch the short video below to find out how it is done (alternative link for video)

Your colleague needs to grant you Schedule privileges first, it they haven’t yet done that visit IT Services How to book a Zoom meeting on behalf of someone else for instructions.

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Make high quality graphics for free with Canva

You may know about Canva – a website that helps you design great graphics for the web, social media or presentations. It’s much easier to use than bulky, fully-featured apps like Adobe, and it’s available, for free, to anybody. You just need to sign up for an account on the Canva website.

We’ve created this short LinkedIn Learning course about Canva, picking out the best videos we’ve found about making graphics using Canva. It’ll take you through templates, uploading your own images, manipulating images and it offers some design advice for different platforms.

Check it out!

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New! Microsoft Teams – Tasks

“The new Tasks experience brings together Microsoft Planner and Microsoft To Do into Teams, giving you one place to manage your team plans and individual tasks.”

Tasks is available as an app and as a tab in a channel. The app comprises both individual tasks from To Do and team tasks from Planner whereas the tab shows only team tasks. Further information available on the Microsoft using Tasks in Teams information page.

Teams Tasks screen shot

Add Tasks as an app on your Teams menu bar.

Add Tasks to the Teams menu bar

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Microsoft Accessibility Desk

Microsoft Accessibility logo

Check out the Microsoft Accessibility Desk web page for information on the services, products and features that Microsoft are including in the design. Find online webinars as well as video and written resources.

“At Microsoft, our mission is to empower every person and organization on the planet to achieve more. We are committed to delivering great experiences and customer service to people with disabilities.

Disability Answer Desk is where customers with disabilities get support with Microsoft Office, Windows, and Xbox Accessibility. This includes product issues, accessibility questions, and use of assistive technology.”

Microsoft Accessibility logo

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Box- New User Interface including Collections

Box have released a “new, streamlined user experience to all Box users” including a tiled recently used items. The addition of Collections “allows users to intuitively organize their files, folders, and bookmarks into logical groupings of their choice, name these groupings to provide clear and meaningful context, and quickly find the content they need right now …” Working like playlists they allow you to group “links” to files and folders, making it easier to find items without moving them from their existing position.

For more information visit

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